Season 1: Episode 3 Big idea: Waymaker is your strategic command centre. Every business needs one.
Transcript How to build your own strategic command centre
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welcome to leadership talk
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the official waymaker podcast where we
00:08
how your organization can achieve more
00:22
well welcome to leadership talk the
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podcast where we talk about how to
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achieve more by doing less
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i am your host craig hyman and with me
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oh no founder i was gonna say co-founder
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not you’re just the founder stuart leo
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welcome to the co-founding team craig
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appreciate it i’ve just put myself on 50
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please pop podcast twice it’s good to
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um it’s good to chat stu hey stu last
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episode we talked about like
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seven questions um that we ask in
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we wanted to talk a little bit about
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strategic command centers in this
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what’s that all about well um
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waymaker is in effect a strategic
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command center for your business
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and it acts like that it functions like
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and it gives you the power of that and
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that’s actually a missing gap
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thinking and technology set up
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so you like the military analogies in uh
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when it comes to business and strategy
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it’s not because i’m from the military
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i just think the the military and we do
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have other analogies um stick around for
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another podcast yeah okay
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i’ll make sure we do but i think the
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they uh you know it’s kind of a zero-sum
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you yeah you either get it right or you
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don’t and when you don’t you really know
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whereas um so it hones strategic
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you know there’s never a more important
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strategic thinking planning instructions
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when lives are at stake so right so i
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the military or militaries um western
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they hone their military practices
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and their strategic practices more often
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i would say um than the business world
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because there’s so much more at stake so
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that’s probably why there’s a few
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so what does the business world need you
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strategic strategic command center why
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does the business world need
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strategic thinking in that space in that
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spatial you know why take
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the analogy of a strategic command
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center from from the military and put in
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actually you know um let’s look at an
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example let’s go back in you know i love
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uh yeah yeah there’s always a lesson
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this is what i’ll actually look forward
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each week your weekly session yeah a
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so there’s that old saying to the victor
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go the spoils everybody knows that well
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to the loser goes the lessons um if
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you’re lucky enough to survive the life
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yeah so yeah so this is actually an
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military and civilian but so this is the
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it’s a u.s example i think we talked
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john f kennedy jfk was president
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you know he was he was perhaps the more
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trump than trump you know we shouldn’t
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we’re going to get it man we’re going to
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no political assertions aside but he was
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the original president that made air
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and made the presidential experience a
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and he did a lot of things in the white
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house that changed the white house
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right this is one of them um
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so here we go um why do we need a
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strategic command center well
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it’s 1961 uh cuban missile crisis
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is uh well if it hasn’t started already
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the the us decided that they would back
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the opposing guerrilla forces to help
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shay guava i could never pronounce his
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put a marine landing force on the ground
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help arm the revolutionary forces
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and take over cuba uh well they utterly
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and and so the bay so the bay of pigs
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was where they landed to do this
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and to kind of take over and beat the
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cubans and the russians and
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and put a new line of defense in they
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certainly didn’t want missiles landing
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in american soil um hey you know that’s
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you know all the political issues around
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the bay of pigs the point was
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the u.s lost and they lost big and
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right and and it was a very felt loss it
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so when the u.s stepped back and said
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okay what went wrong one of the key
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lacked real time information
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coming into somewhere being coordinated
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analyzed and set up for decision makers
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with that real-time information so
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that’s the key point and so jfk in his
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said well let’s let’s fix that and it
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that actually commissioned the work to
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create the white house situation ring
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so which we all know from movies you
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know we’re we’re not americans we’re
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um yeah but uh you know we’ve watched
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um give me something in the last 20
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designated survivor thank you
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um i was actually watching the rock last
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night on television oh yeah okay late at
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when i got home was so cool it was great
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nicholas cage at his best come on or
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and and so um jfk instituted the white
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which you know probably the most famous
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in recent years of the white house
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obama took down osama so yeah
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uh if we all remember that scene when
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um there’s peter with the pizza
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was there pizza in the room yeah i think
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there was pizza in the room okay all
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could be wrong uh yeah okay uh well
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let’s check you remember it differently
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i remember it differently um
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so you’ve got pentagon officials you’ve
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hillary clinton as secretary of state
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you’ve got obama you’ve got all the
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of the then presidential team in the
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white house situation room
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which is actually called the john f
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and it’s called that because after the
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jfk said we need a command center we
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need a situation room where
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when the poo goes down um
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people are bringing information to the
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table and that that’s processed and we
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and and so the white house situation
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and okay and so the white house
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situation room runs 24 7.
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there’s data coming in from
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both domestic and international
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interestingly this that one of the the
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principles they set up in the situation
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was that it would be a bipartisan
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so right whether that exists or not the
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are leave your politics at the door
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we’re going to analyze the data
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yeah yeah yep and so on obviously that’s
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and and the point is because if there’s
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then it will affect decision-making and
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so the people in there are bipartisan
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they’re appointed by their specific
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and all relevant departments of
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the ones that we know about and the ones
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you know have representation around that
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and and there’s formal and informal
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when situations happen then the the
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leader of the free world as the
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we we love a good american drama yeah i
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can’t beat a good american action movie
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um and and we like to rib out good
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um uh you know when that situation goes
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um the situation room unfolds
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well um every business organization
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typically has a boardroom or a major
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it’s not quite the white house the
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you know is is has wooden panels that
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red buttons and screens to world leaders
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um you can’t talk directly to marines
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and seals dropping out of helicopters in
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you know in the middle east
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but actually they need that businesses
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organizations for-profits
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where unbiased data can come in
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and that that data can be processed and
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and decisions can be made quite quickly
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that have significant impact and
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most organizations don’t have that they
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they might have some business
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intelligence dashboards or some crm
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dashboards or some reports or some
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stuff sitting in a google drive or a
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but they don’t have the discipline of
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the situation room they don’t
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have because it’s more than just data
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coming in it’s data coming in being
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processed being understood and being
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it’s data that’s um interior that’s able
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it’s data that is predictive as well as
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and and more than that there’s a
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and a set of principles and behaviors
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that when those people come to that
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they can enact and execute and it’s not
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the first time they’ve done it
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i was going to say why is the strategic
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in in the context that you’re describing
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why is the information different to a
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or tableau or power bi dashboards or
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well the key insight in the bay of pix
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real-time information now i’m not
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suggesting that that isn’t real-time
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but it’s certainly not always real time
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is biased to one area often you have
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dashboards on sales or great dashboards
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marketing or great dashboards on
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finance cx or whatever whatever
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but rarely do you have a framework and a
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methodology that takes all that data and
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and helps you process it through a
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decision-making framework
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and that’s really what waymaker is doing
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and so what waymaker is helping managers
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is shift from old ways of business
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they need a new set of tools that you
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can’t always be looking backwards in
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you have to be looking at now in time
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um and scenario-based decisions quite
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what would what were the old tools that
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yeah well like what’s old tools and old
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behaviors old skills and old systems
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um you know i think there’s four big
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um okay uh so we’ll we might compare the
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old to the new let’s do that quick okay
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because that’s in a lot of our materials
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and you can get this on our on our blog
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and in our training guides the common
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is the classic command and control the
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waterfall cascading goals and objectives
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five and ten year strategic plan oh
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that’s that’s great well done that’s
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um the pandemic here how’s that plan
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um financial crisis hit how’s that plan
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new competitor popped up that does what
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um how’s your plan going uh you know
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top-down waterfall cascading approach to
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to life really doesn’t work
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unless you’re in an extraordinarily
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and okay there might be some industries
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that are more stable than others but
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it’s rare so so that’s one um
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the new way if we wanted to compare and
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it’s not an opposite but it’s an
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it’s leading in power it’s it’s set a
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and navigate ua towards that and you do
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side to side insights and leadership
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value to goals you’re not aligning tasks
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that’s a that’s a big difference you’re
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not tasks to milestones that’s good yeah
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we all not all of us some some of us are
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um these days where old farts that were
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that you are older i went to a parent
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teacher interview the other day and the
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that i was middle oh wow yeah yeah
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first time i’d heard it out yeah yeah
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well we had our third child in our early
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early 40s late 30s and apparently that
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makes you a geriatric parent
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in the schoolyard or is that a is that
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like a commonly held term
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is that that’s the medical term wow yeah
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so anyway um off track so a a line a
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agile value driven goals so align value
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um versus you know waterfalling
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cascading milestones and tasks
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it’s just a different approach um
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it says look we want to get here
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um that there is still a good goal to
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um let’s let’s growth hack our way
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let’s align to value along that journey
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let’s not just assume that the 20 tasks
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set in front of us should be executed in
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if there’s a better way of getting to
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um do that we want to know about it yeah
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because getting to the goal
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that generates is more important than
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how you get there correct yeah that’s
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the point to make here and
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and to do that you have to move from
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command and control to lead and empower
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you have to throw trust down the line
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hey if you find a better way along the
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way be a waymaker do you like that
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um love it so uh so that’s the first one
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i better move faster through these the
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second one is number two number two
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get rid of long-term planning cycles
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it doesn’t mean you shouldn’t think
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but you need to think more effectively
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about the long term i like the way jeff
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we can’t assume things for the long term
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strategically we have to say
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what do we know will be true in the long
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in the long term people will want cheap
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that’s pretty much in the box of truth
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so we can build strategy around that but
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can’t build strategy around we know that
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phones maybe there’ll be a new device
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and we’re all wearing glasses connected
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to our brains you know that’s i’m being
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the point he’s making is what do we know
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will be true in 10 years time
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we can build around that if we don’t
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know it to be true then it goes in the
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in the it could change quickly bucket um
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does that make sense yeah so there’s a
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leadership teacher called craig rochelle
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often says when he’s speaking he goes
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what i’m about to tell you i believe 100
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for the next 60 days that’s right that’s
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exactly what we’re talking about i love
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long-term planning cycles are not wrong
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we shouldn’t throw our trust in them so
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you have to go for the long-term goals
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and align to value along the way and get
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short-term wins so long-term planning
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contrasted with short-term wins that’s
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adopting an adaptive mindset that’s yeah
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that’s that’s what waymaker is built in
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it’s high speed feedback loops
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the third is shifting from functional
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excellence to data intelligence
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just relying on hiring good people
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and having functional excellence to get
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you must have data intelligence you have
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multi-disciplinary multi-functional
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you removing roblox roadblocks using the
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data in front of you you can’t just say
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i’ve hired a great sales leader we’re
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going to have a great sales team
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that’s a part of the answer
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and this is where this is oh gosh
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don’t even want to say this because
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people are going to hound me down but
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it’s where jim collins um in good to
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great is you know get the right people
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but get the right screens and the
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dashboards and the intelligence on the
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so those good people can operate in in
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other ways i’m not saying he’s wrong i’m
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there’s more to the story than that one
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so functional excellence to data
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intelligence and then lastly
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stability maintaining the status quo
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where failure is a sin and don’t speak
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and hide the mistakes to shifting to
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where failure is a way forward ownership
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and accountability where things
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do break you own it 100 you own it
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you don’t break it again you figure out
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how to fix it and you move forward
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and you you therefore reduce the amount
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and and it’s a completely different
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i think we’ve all worked in
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organizations or spaces where
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failure is a sin and we need to move
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to continuous improvement mindsets where
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okay failure is not a sin um there can
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sure but actually finding those
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short-term failure points
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are actually forward movement releases
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and so that that’s why we need strategic
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command centers that’s why we need new
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tools that’s why we need to think
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and that’s why some of our old command
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tools are stuck in the command and
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long-term planning functional excellence
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and we need to move into command centers
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where it’s leading in power
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short term wins data intelligence
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so yeah do that okay so we’ve got the
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old way we’ve got the new way
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how does how does waymaker
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adopt some of these new ways of thinking
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information in yeah in a helpful way in
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um the framework the methodology of
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waymaker sets up and says
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we need to be continuously scanning
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vision market strategy business model
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employee experience and when we’re
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getting data from outside
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and from inside coming in around those
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where we’re processing that data in
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in a consistent manner in an intelligent
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manner so we’re surfacing
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data that’s repeatable and we can
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over time we get short feedback loops
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across the organization we’re able to
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get a picture of what’s going on around
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us and within us quite quickly
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and that’s really powerful that
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that allows data to be crunched and
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processed and for leaders to sit around
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you know we shouldn’t do that we should
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or actually if we continue down this
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we’re going to continue to veer off our
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let’s readjust and veer back in to our
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so waymaker one is is pulling in data
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that’s holistic it’s not overweighted to
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sales it’s not overweighted to finance
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it’s not overweighted to one specific
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department or level of the organization
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um everybody from from from the junior
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can be participating and engaged and
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and therefore um that data is coming in
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that the the loudest voice at the table
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and standardized to remove bias and
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it’s really hard in an organization
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where you can’t afford to put on 16
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and you know run something like what the
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so you also talk about um like a three
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evaluation process is that
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is that real time enough um well
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there’s uh that’s a really good
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point and a really good question you
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and informal ways of doing this
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so great so the business as formal
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approach is every three months you’re
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kicking through this process
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yeah is that real time enough i don’t
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know it’s more real time than an annual
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certainly a lot more real time than um
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years strategy yeah but it’s not real
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time if something happens last week
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or if something happened this morning if
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we know something’s gonna happen tonight
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but what it does do is that operating
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rhythm and that discipline you’ve built
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quarterly is really easy to exact
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you can say all right everybody um boom
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um let’s look at our data seven
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um okay what have we got to adjust and
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and we can adjust and change um and
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communicate with precision by dropping
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one two or three new key objectives onto
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and and everybody sees those the second
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they’re in there and everybody can
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and i i think that’s the power of giving
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a framework and a methodology and a
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to operate strategically and that’s what
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somebody said to me the other day when
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they think about waymaker when it’s when
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it’s in use they think about
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um swallows um in the sky or birds in
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and here in australia we get um
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swallows and and and thousands of them
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in a what do you call a herd of swallows
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is it a herd a flock yeah let’s call it
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yeah one one moves one one makes the
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yeah and and we don’t see each
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each one of them going oh let me think
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i’m going to adjust course we just see
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the whole cloud of movement changing
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yeah and and there’s it’s almost like
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which they kind of are um that’s what
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you’re doing with your organization
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and and so waymaker lets you do that you
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you could turn your staff not into a
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flock of seagulls but into a flock of
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move uh in harmonization and that’s
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that’s both beauty in that leadership
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um really good leadership really
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um that’s powerful so the formal process
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trains us in the way that we think in
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the way that we look at different
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and evaluate things after a while it’s a
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lens through which we look right so that
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we can just like all quickly kind of be
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on the same page because we’ve gone
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through the formal process
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um you know quarterly or whatever that’s
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the ability to um think fast think slow
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is um a really powerful ability it was
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i think i referenced this book um and we
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get given a guy a book plug and
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um in two podcasts in a row but yeah
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um it it’s daniel uh daniel
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kahneman kahneman he’s a jewish um
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psychologist um that wrote this book um
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thinking fast thinking slow
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and the whole well not the whole but a
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is we train ourselves to think fast
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by taking moments to think slow and we
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into our thinking and we pick up those
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mental models and we use them
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and when they’re good mental models when
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those good mental models models come to
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the surface and we execute
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much like a professional athlete on a
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football field or a basketball court
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who can execute a movement because
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they’ve trained their mind and their
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quite quickly um and so what we’re doing
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in in the the quarterly cycle is we’re
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thinking fast thinking slow when we need
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to think fast we’ve got a thinking slow
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mechanism that comes to the foresee
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and we’ve not just got the mindset skill
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and the language built and the culture
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we’ve got the technical system at our
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fingertips which means if we need to
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turn 100 200 300 000 people
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and and move them across multiple
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geographic locations you can
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so stu strategic command center that’s
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what we’ve been talking about today
27:18
and if our listeners want to find out
27:21
for their own business then they can
27:23
jump on waymaker.io and sign up for a
27:26
and subscribe to this podcast if you’ve
27:28
been recommended by a friend or whatever
27:30
we’d love to you to join us in the
27:33
more about how to achieve more by doing
What is a strategic command centre? A place where real time information can be absorbed & analysed for decision makers to make the most important and most effective decisions quickly.
Ideally, the situation room is:
Apolitical Representative of all departments Always on Able to operate anywhere Strategic but highly focussed on tactics to solve problems Receives information in Clearly communicates instructions out Listen in here:
The lesson from the White House Situation Room If, ‘to the victor go the spoils’, then ‘to the loser goes the lessons’.
We discover how it was JFKs failure in the ‘Bay of Pigs’ Cuba crisis that led to the creation of the now infamous White House Situation Room .
This White House Situation Room is a strategic command centre.
Every business needs a situation room or a strategic command centre, we explore how Waymaker.io can be that for you.
Listen, watch or see the brief highlights below.
How can Waymaker be a strategic command centre? Waymaker helps leaders find gaps across the whole of the business.
We do this through Waymaker’s Experience Curve Diagnostic which guides users through identify what business activities need improvement.
Here is an example:
Users can see specific functional activities and quickly identify gaps in clarity and maturity.
This is done across breadth and depth of the organization.
Waymaker shows an Experience Curve Diagnostic for vision, market, strategy, business model, marketing, sales, service and employee experience.
Data is sourced from all team members, revealing the true picture of insight.
These gaps can be turned into Roadmap goals.
Then, when goals are committed to a quarter, half or year, they are ‘In Progress’ OKRs.
All team members can see the strategic business goal and create their own goals aligning as needed.
Most importantly, teams can see dashboards and drill into what is going on to easily understand progress and what needs to happen next.
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